But what if you’re realizing that there isn’t a need to have an office space 24/7? With technology advancing at high speeds these days, it’s certainly possible to run your business virtually and cut costs dramatically while doing so.
How Does Virtual Fit?
While most technology workers continue to work at brick and mortar establishments, many are enjoying the opportunities a virtual office provides. AllBusiness.com says that the essential components of a virtual office are a suitable phone system that connects you with other locations, an intranet that supports sharing and communicating for your staff who work at other locations, and the ability to hold offsite meetings that are both formal and informal. Planning team events is essential to making all of your staff feel like they’re part of your company – no matter where they are located. The following are three benefits to going virtual:
1. Many options and reduced overhead
You may enjoy a virtual office at home or as shared space. In either case, you’re reducing the overhead you’d incur when renting a brick and mortar office space. There’s many different virtual office options out there depending on what your need happens to be. For instance, there’s a virtual receptionist that will answer your calls and direct them to your mobile or take a message for you if you’re not available. This can be very helpful if you’re business requires you to travel often. Never missing a phone call is priceless; you never know when you’re going to make a sale.
Some services offer mailroom options, so if you’re a business who receives a good portion of deliveries, this could be an option for you. Never miss that UPS or FedEx delivery again!
Other options are phone and mail service combined with an option to use meeting space to greet clients or hold a conference. If you work from home this is a complete package; get an actual, physical address and the option to use the space as needed. With a virtual office you pay for what you need.
2. Providing flexibility
When you’re starting up or changing direction, you need flexibility. If your company has a physical office, it may grow too small or too large for your needs. If you‘ve shifted focus and have more freelancers doing work for you offsite, your space may be underutilized. Or you may have added a new business service to your operation employing 30 or more staff. Where will you put them? Changing staffing at a physical location is rarely easy. A virtual office easily provides the flexibility you’re looking for because the option of a shared desk allows you to pay-as-you-go, either daily or monthly, without any long-term contracts. So if you experience expansion in one season, then need to condense in another, a virtual office offers that flexibility for you.
3. A prestigious address but not the prestigious price tag.
When you choose a virtual office space you obtain a professional environment where you can meet and greet clients. A full array of communications and office services are on hand. Virtual offices generally have highly respectable addresses in major cities across the globe. Clients can be duly impressed and productive interaction and networking can take place. Entrepreneurs can start taking action in their virtual offices immediately, without making the capital outlay required for a traditional office. Some say that the virtual office is the harbinger of future work modes.